Unfortunately no: This is the correct way to reject an applicant
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It is a mistake to just write a standard letter for the candidates who could not be considered, where you only exchange the addresses. This does not speak for your company and can also have a negative impact on you. The standard phrases of a rejection letter can certainly be pre-formulated, but you should always address individual circumstances with regard to qualifications or from the interview itself in a few sentences.
You don’t have to give a reason for your rejection, but it’s good form to give the candidate a little hint as to why he or she wasn’t successful. Under no circumstances should you give the candidate the feeling that he or she is rejecting the application because of race, ethnic origin, gender, religion or belief, a disability, age or sexual identity (AGG-compliant rejection). Such violations of the legal principles are subject to sanctions and may result in a lawsuit.
Contents of a rejection after a job interview – guidelines
- First of all, thank them for the application and the trust that the applicant has placed in your company and that you are very pleased that he or she considered your company when choosing a future employer.
- Then go into the interview briefly, and in particular, what you particularly liked about the candidate or that particularly impressed you. If you wish, you can also include parts of the qualifications of the applicants.
- Then inform the candidate that unfortunately he or she could not be considered and that the reasons for this are neither personal nor related to qualifications. A good reason is always to mention to the applicant that another candidate had even better knowledge of the industry.
- Then encourage the candidate by assuring him or her that the candidate’s profile and qualification overall and in general is very interesting and you are confident and it is only a matter of time before the candidate will be taken into account.
- Wish the candidate every success and all the best for the future. Please also mention that the candidate should not let this rejection discourage him or her from applying again for future vacancies.